Advising Process

The Advising Policy

Advising in the College of Engineering is mandatory. Students must meet with or communicate with their assigned advisor at least once each semester in order to have their schedule approved for registration and advising pin removed. Students are encouraged to check their Crimson email account regularly since advisors will contact students via their Crimson e-mail to provide notifications regarding their advising options, important dates and other pertinent information.

Advising GuideBook PDF

The Advising Policy for Upperclassmen

Students at 80 percent or more in their Degree Progress Bar in DegreeWorks are required to make an in-person appointment with their assigned advisor EVERY semester regardless of graduation application status. Meeting with your assigned advisor serves as a pre-graduation audit to ensure accurate and timely information for graduation. Students at 80 percent and away from campus because of a co-op, internship or studying abroad need to contact their assigned advisor via email to schedule a phone appointment.

Students are encouraged to apply for graduation a semester before their intended graduation date to guarantee a degree audit.

Types of Advising

There are four ways students can complete required semester advising:

Individual Appointments

  • Individual appointments are scheduled for 30 minutes and are used for semester and/or degree planning, co-op discussions, study abroad planning and addressing any other academic goals and interests.
  • It is imperative to schedule appointments early.
  • Students can schedule appointments:
    • Online
    • In-person at 290 Hardaway Hall
    • By calling 205-348-0750
  • If you have issues scheduling an appointment online, you can call the Engineering Student Services Office.
  • Students more than 10 minutes late to an appointment will be asked to reschedule.
  • Please cancel or reschedule if you know you will be unable to attend an appointment so the slot can go to another student.
  • Walk-ins are not available every day. Please contact the Advising Office prior to visiting the Advising Center to find walk-in availability.

E-Advising

  • E-Advising is intended for students away from campus or students unable to attend an in-person advising appointment.
  • Students opting to complete E-Advising should have an academic plan in mind and simply need their advising pin lifted.
  • The E-Advising form is an Adobe PDF. To successfully complete the E-Advising form, you should:
    • Use Adobe Reader to download the Academic Plan.
    • Type intended courses and comments pertaining to the upcoming semester.
    • Add signature and save the form.
    • Email the completed form to assigned advisor.
  • All sections of the Academic Plan must be complete with your name in the student’s signature section. If you are having issues signing at the bottom of the Academic Plan, type your name in the student comments section.
  • Again, email the Academic Plan to your assigned advisor. Please do not print, manually sign or scan this form. Advisors need to type comments, make changes as needed and send you the final electronic draft of your Academic Plan.
  • Student Comments section: Be concise and to the point with your academic plans, interests and goals to help your advisor learn more about you.
  • During peak advising, the turnaround period for E-Advising forms can take between five to seven business days.

Group Advising

  • Group Advising is conducted when advisors are invited to attend select engineering courses to review the core and engineering curriculum.
  • First, students are provided their major flowchart and instructed to mark it according to their completed academic history and their current course schedule.
  • Next, students identify courses they intend to take for the upcoming semester.
  • Lastly, advisors review students’ plans for accuracy, offer feedback/recommendations, and both the students and advisors sign the plan.
  • Once the advisor has completed a final review of each student’s academic plan, advising pins will be removed.

Walk-in Advising

  • CONTACT THE ADVISING OFFICE FOR WALK-IN DATES PRIOR TO COMING TO THE ADVISING CENTER. WALK-INS ARE NOT AVAILABLE EVERY DAY.
  • Walk-in advising is for students who have a plan in mind for the upcoming semester and only need a quick double check and sign off.
  • Walk-ins should average 5-7 minutes in length per student.
  • You should be familiar with your major flowchart and bring a list of the courses intended to take.
  • If you are not prepared when your name is called, you will be asked to get back on the walk-in list or schedule an appointment.